Student Records

Family Education Rights and Privacy Act (FERPA)

In compliance with law and district policy, upon request of a properly qualified individual, access to a student’s education record shall be granted within a reasonable period of time, not to exceed 45 days. 34 CFR 99.10 

FERPA is a Federal law that applies to educational agencies and institutions that receive funding under a program administered by the U. S. Department of Education. The statute is found at 20 U.S.C. § 1232g and the Department's regulations are found at 34 CFR Part 99.  Under FERPA, schools must generally afford parents:

  • Access to their children's education records

  • An opportunity to seek to have the records amended

  • Some control over the disclosure of information from the records.

Parents may access, seek to amend, or consent to disclosures of their children's education records, unless there is a court order or other legal document specifically stating otherwise. When a student turns 18 years of age or attends a postsecondary institution, the student, and not the parent, may access, seek to amend, and consent to disclosures of his or her education records.

For transcripts, please see instructions for Transcript Requests. The following forms can be used for student records requests:

NOTE:  In compliance with the Texas State Library and Archives Commission, Local Schedule SD (13 TAC 7.125(a)(4)) (Second Edition), most student records are not kept any longer than five (5) years from that date of withdraw or graduation of the student, some records may be retained for less than five (5) years.  However, a student transcript (academic achievement record) for grades 9-12 is to be kept permanently.