Financial Calendar & Deadlines

Accounting Reports

Accounting reports are due by the 15th of each month. These include:

  • Advances - to Deisy Mendez

  • Checklist for the month (for campuses) - to Deisy Mendez

  • Check Requests - to Sarah Miller

  • Deficit budget accounts that need to be cleared up - to Sarah Miller

  • List of Purchase Orders that need to be cleared up - to Katherine Ford

  • Sales Tax Report - to Katherine Ford

  • Travel Card - to Katherine Ford

Be sure to take care of any activity account deficits reported to you.

Travel Report Deadlines

All travel vouchers must be turned in within a month of your return. However, if you received a travel advance, you must return the receipts (and money left, if any) within 10 days of your return; travel cards in 5 days. If your travel is paid by a grant, be aware of any deadlines associated with that grant.

Cross Function Budget Amendments

The last day to enter cross function budget amendments for the general fund (Funds 100-199) is:

Sept 2019:

Oct 2019:

Nov 2019:

Dec 2019:

09/06/19

10/11/19

11/08/19

12/06/19

Jan 2020

Feb 2020:

Mar 2020:

Apr 2020:

01/10/20

02/07/20

03/13/20

04/10/20

May 2020:

June 2020:

July 2020:

Aug 2020:

05/08/20

06/05/20

Please note that TISD Foundation grants have separate deadlines for the Fall & Spring recipients to complete their spending. Please check for those dates when your teachers are awarded these grants. If the funds are not used in time – they will be returned to the Foundation.

2019 - 2020 Calendar

Friday,
09/27/19

Friday,
11/08/19

Monday,
12/16/19

Friday,
05/22/20

Thursday, 05/28/20

Wednesday,
08/12/20

Wednesday,
08/12/20

August TBA

Friday,
08/14/20

Friday, 08/21/20

All 2018-2019 grant POs, CRs & ERs must be received & paid - Funds 211, 224, 255, 263, 316, 317, & 340

All 2018-2019 Head Start grant POs, CRs & ERs must be received & paid - Fund 205

Employee Reimbursements & Check Requests must be approved in TEAMS to be processed before the Christmas holiday.

Purchase Order Cut-off for campuses – even campus & student activity funds. Exceptions are Title I, routine supplies (like paper), summer school, cheerleader uniforms (if you don't have all info yet) & furniture.

Purchase Order Cut-off for Title I Purchase Orders (until return in August).

All 2019-2020 Perkins Grant (Fund 244) expenditures must be completed & paid.

Last day to put in POs before Year End. NOTE: Service departments have until 08/21/20
Last day to put in Title I and Head Start 18-19 grant Purchase Orders
Grant managers may impose an earlier deadline.
Last day to put in any 9/30 Year End formula grant Purchase Order

TEAMS Financial Services Training for All Campus & Department Secretaries

Last day to put in Employee Reimbursements or Check Requests before Year End. NOTE: Service departments have until 08/21/20.

Last day the Finance menus will be available before YE

NOTE:  TEAMS Finance will open as soon as all reconciliations have been completed.  The goal is Tuesday, September 1, 2020. 

Please note that Tyler ISD Foundation grants have separate deadlines for the Fall & Spring recipients to complete their spending. Please check those dates when your teachers are awarded these grants. If the funds are not used in time – they will be returned to the Foundation.