Guidelines for Employee Travel Reimbursement

 

 

  1. Effective August 14, 2003, mileage reimbursement will be increased to 35 cents per mile.

 

  1. Effective August 14, 2003, meal reimbursement for employees will be increased to:

·        Breakfast = $6.00

·        Lunch = $10.00

·        Dinner = $14.00

 

  1. In order to comply with IRS regulations, travel reimbursements must be requested within 30 days (10 days if funds were advanced) after travel occurs.  If the request is submitted after 30 days your reimbursement will come to you through your payroll check and will be part of your taxable income reported on your W-2 at the end of the year.  This applies to both out-of-district travel and in-district travel.

 

  1. Meals for employee travel will only be reimbursed when over-night stay is involved.  The one exception is a working business meal.  If you do have a working business meal, you will be required to document that and you’ll be reimbursed for actual expenses (this requires a detailed meal receipt, a credit card charge slip alone is not acceptable). 

 

  1. New forms are available on the TISD web site for your use.  We require that the reimbursement requests be completed in entirety on these forms.  All the questions asked on the form are important. 

 

  1. Any handwriting must be legible and include your social security number and current mailing address.   If your address has changed, please notify the athletic office.

 

 

 

NOTE:  The Accounting Department is setting up a web-site specifically for travel and will be available on August 1st.

 

Travel Guidelines and Procedures