Assists in ensuring that the budget and accounting department is supportive of the instructional goals and objectives of the district.

Is effective in communicating with principals, directors and grant coordinators concerning budgetary matters and financial status of the schools.

Maintain original grant applications and report files.

Print and provide monthly grant transaction reports to all grant coordinators upon request. 

Research transaction activity report problems for principals and directors as needed.  Make journal entries for any corrections.

Assist grant coordinators in ensuring that all transactions are accrued and/or paid by the grant deadline.

Coordinate and provide fiscal training for campus and department secretaries.

Verify personnel and salary charges to ensure proper amounts are charged to each grant.

Assists in defining job performance of expectations of staff, evaluating job performance, and developing improvement plans to ensure the best operation of the department.

Prepare all required expenditure reports for special program contact or grants.

Prepare contract or grant request for cash draws and/or advances including accruals and forecasting anticipated needs and prepare necessary journal entries. 

Analyze problems and reconcile to departmental records as necessary.  Prepare any journal entries for corrections. 

Enter budgets for each grant at the beginning of each grant year and carry over any grant transaction or budget amounts that split the district fiscal year.

Prepare and enter internal and agenda budget amendments as needed based on new amended NOGAs being received.

Prepare journal entries on final closeouts of grants.

Reconcile monthly Consolidated Applications and Head Start cash accounts.

Reconcile monthly all grant related due to/due from accounts. 

Periodically review grant transactions to ensure that all expenditures are from the proper   grant year and coded correctly.

Provide information for external auditors and answer any questions concerning special program contracts and grants.  Provide copies of reports and applications from maintained files.

Use information provided through the District appraisal process from other administrators to improve performance.

Participate in professional development programs to improve job performance.

Perform duties in a professional, ethical and responsible manner as defined in the TEA Code of Ethics.

Articulates to the general public the school district's mission and goals and the ways in which the budget and accounting department supports these directions.

Demonstrates support for the district’s student management system and expected student behavior related to operational aspects of the district student activity funds.

Coordinate with MIS on changes to software as needed.

26.

27.

28.

Complies with district policies and regulations, as well as generally accepted accounting methods and practices established by the state.

29.

Approves vouchers authorizing the expenditure of funds.

30.

Reconciles district bank accounts to ensure accuracy.

31.

Monitors all school bank accounts to ensure the proper use of student activity funds.

32.

Monitors returned checks.

33.

Prepares and submits the quarterly Texas Sales and Use Tax Return.

34.

Works with staff officials concerning the status of budgetary accounts to prevent overspending.

35.

Serve as liaison and coordinator for annual audit.

36.

Prepare annual financial statements for audit.

Performs other tasks and assumes such responsibilities as related to the position and assigned.

Annually establishes and meets performance goals.