754 REGISTRAR, HIGH SCHOOL

QUALIFICATIONS:

  1. High school graduate or hold a GED certificate

  2. Have two years of secretarial or bookkeeping experience; or fifteen semester hours of college credit with some business orientation or equivalent business school background.

  3. Demonstrate interest in and aptitude for work to be performed

  4. Keyboarding, computer proficiency; extensive filing, and computation skills

  5. Desire and ability to work with and effectively communicate with staff, students, and parents.

REPORTS TO: Records/Scheduling Officer                                            

JOB GOALS:

  1. Enroll all new students; withdraw all students.

  2. Maintain all permanent record files, including transcripts

  3. Determine U.I.L. eligibility

  4. Report attendance to Social Security

TERMS OF EMPLOYMENT:  Noncontractual (At-will); Clerical/Technical Paygrade 4 Estimated 226 days; estimated 8 hours daily Wage/hour status:  Nonexempt

MAJOR RESPONSIBILITIES AND DUTIES

 

  1. Enroll all new students; get birth certificate, immunization records, language survey.

  2. Determine if student is living with parent or guardian.

  3. Make Academic Achievement Record (CUM) folder for each student.

  4. Verify all new students live in our district or are eligible for transfer.

  5. Verify new student’s withdrawal from former school and request records.

  6. Verify social security number of students for PEIMS.

  7. Distribute discipline information and student handbooks for new students.

  8. Give grades to records/scheduling on new students to be entered in computer.

  9. Prepare CUM so all information is recorded (college board number, date of passing TAKS and entry date in eighth grade.

  10. Correct all addresses on CUM.

  11. Reorganize all drop students, no show students, and graduates yearly.

  12. Send cumulative and report cards over six years of age to the Administration office.

  13. Provide records for school and state officials, teachers, TEA, Juvenile probation, etc.

  14. Send transcripts for students applying to college.

  15. Send transcripts to schools for withdrawals.

  16. Send transcripts on athletes recruited by colleges.

  17. Answer questions on transcripts concerning CORE classes.

  18. Prepare and send transcripts, report cards, and withdrawal form to Plyler Alternative

  19. Instructional Center on students assigned.

  20. Fill all requests for transcripts received during the year.

  21. Order office supplies for records/scheduling office and registrar office.

  22. Inventory for records/scheduling office and registrar office.

  23. Write GED, verification of enrollment, etc., letters.

  24. Pull report cards and transcripts for upward bound at Texas College each six weeks.

  25. Grade changes.

  26. Bi-annual reconciliation of attendance roster.

  27. Enter information into TEAMS on new students including name, identification number, ethnic code, etc.

  28. Complies with directions and instructions from supervisor and performs other tasks and assumes such responsibilities as may be assigned.

  29. Maintains positive and cooperative working relationships with colleagues and others in the conduct of district business and demonstrates team work in daily activities.

  30. Is prompt, timely, and thorough in completing assignments and attending to details accurately and efficiently.

  31. Meets attendance standards and complies with notification procedures for absences.

  32. Provides complete and accurate information in the conduct of district business

  33. Maintains confidentiality in the conduct of district business.

  34. Complies with district policies, as well as state and federal laws and regulations.

  35. Adheres to the district’s safety policies and procedures.

  36. Participates in staff development training programs to improve job performance.

  37. Participates in faculty meetings and special events as assigned

EQUIPMENT USED:

Personal computer, copier,  typewriter, printer 

WORKING CONDITIONS: 

Mental Demands:  

Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress. 

Physical Demands/Environmental Factors: 

Repetitive hand motions; prolonged uses of computer.  Works with frequent interruptions. 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required.


Updated August, 2007 sr