727 - Accounting Clerk - Central Office

QUALIFICATIONS:

High school diploma or GED
Demonstrates interest in and aptitude for work to be performed
Keyboarding and computer proficiency, preferred
Have accounting related experience or background
Have experience related to working with people

REPORTS TO: Coordinator of Accounting

JOB GOALS:

To perform basic bookkeeping functions
To assist in the prompt and accurate payment of expenses incurred by the district.
To assist in processing purchase orders and invoices and maintaining accounting records.

TERMS OF EMPLOYMENT: Noncontractual (At-will); Clerical/Technical Paygrade 4

Est. 226 days; est. 8 hours daily; Wage/hour status: nonexempt

MAJOR RESPONSIBILITIES AND DUTIES

1.	Open mail, stamp with date received and distribute appropriately.
2.	Maintain assigned vendor accounts by verifying, allocating, and posting transactions. Communicate with vendor to resolve problems with billings and payments.
3.	Examine transactions daily for accuracy; make corrections as needed and inform the supervisor of problems.
4.	Receive direct pay requests, review for appropriate documentation and accuracy.
5.	Receive and process for payment, accounts payable invoices, requisitions, purchase orders, etc.
6.	Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
7.	Maintain complete and systematic records in alphabet assigned.
8.	Work with supervisor to detect and resolve problems with incorrect orders, invoices, and shipments.
9.	Assist the supervisor in contacting district personnel and vendors to correct or obtain information as needed.
10.	File vendor payment supporting documentation. Verify appropriate approvals on file package. Maintain file records, pulling and refiling vendor file packages as needed.
11.	Research stale dated checks, mail inquiries to vendors and issue replacement check if necessary.
12.	Communicate current status of invoices to campus staff.
13.	Receive incoming calls, answer questions, and direct calls to the proper party.
14.	Complies with directions and instructions from supervisor; performs other tasks and assumes such responsibilities as may be assigned.
15.	Maintains positive and cooperative working relationships with colleagues and others in the conduct of district business and demonstrates teamwork in daily activities.
16.	Is prompt, timely, and thorough in completing assignments and attending to details accurately and efficiently.
17.	Maintains confidentiality in the conduct of district business.
18.	Provides complete and accurate information in the conduct of district business.
19.	Complies with district policies, as well as state and federal laws and regulations.
20.	Adheres to the district’s safety policies and procedures.
21.	Participates in staff development training programs to improve job performance.
22.	Participates in meetings and special events as assigned.
23.	Is regular in attendance and complies with notification procedures for absences.

EQUIPMENT USED:

Uses calculator, copier, typewriter, computer, fax machine

WORKING CONDITIONS:

Mental Demands: Reading; ability to communicate effectively (verbal and written); maintain
emotional control under stress; ability to perform basic arithmetic.

Physical Demands/ Environmental Factors: Moderate stooping, bending, and lifting; work
with frequent interruptions; repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purposes and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.11/03 sr