725 - ATTENDANCE CLERK, MIDDLE AND HIGH SCHOOL

QUALIFICATIONS:        

  1. Be a high school graduate or hold a GED certificate;

  2. Fifteen hours college credit with some business orientation or equivalent business school background, or two years of experience as Education Secretary I;

  3. Have related clerical or secretarial experience or background;

  4. Keyboarding and computer proficiency and computation skills preferred;

  5. Organization and communication skills;

  6. Desire and ability to work with students and effectively communicate with staff, students, and parents.

REPORTS TO: Assistant Principal of Attendance  
 

JOB GOALS:                 

  1. To maintain accurate attendance records

  2. To prepare attendance reports that meet local, state, and federal requirements;                                       

  3. To prepare and monitor referrals to parents and visiting teachers;

  4. To assist in the office as needed. 

 TERMS OF EMPLOYMENT:  Noncontractual (At-will); Clerical/Technical Paygrade 3 Estimated 188 days; estimated 8 hrs daily Wage/hour status:  nonexempt

MAJOR RESPONSIBILITIES AND DUTIES
 

1.       

Verify teacher attendance report.

2.       

Clear up single period absences; check with teachers to confirm student is absent or tardy.

3.       

Make referrals to student service officer and assistant principal of students' single period and excessive absences. 

4.       

Maintain attendance for each period.  Confirm questionable absences and tardies with teachers.

5.       

Enter field trip/school activity days on computer.

6.       

Print daily summary and "Attendance Not Taken" reports each day.

7.       

Keep daily records of entry, withdrawal and drop out students.

8.       

Issue admits and permits to students in assigned grade level.

9.       

Retrieve data concerning excused and unexcused absences for students with five or more absences;  print profiles for distribution.

10.    

Ensure accurate information is available as needed for ISS assignments or suspensions.

11.    

Maintain attendance report each day and by each six weeks.

12.    

Receive incoming calls from parents of absent students; maintain record on reason for absence.

13.    

Receive calls from parents of students who need to leave school at a designated time.

14.    

Verify automated phone system report of failed parent contact.

15.    

Follow up on all failed parent contacts and update student information as necessary.

16.    

 Track number of tardies and enter information on the student’s attendance record.  Make referrals to the student service officer after excessive tardies occur.

17.    

Write passes for students when tardy due to excused or unexcused appointments.

18.    

Check Verification of Enrollment and Attendance for 90 percent attendance.

19.    

 Verify truancy for court purposes.

20.    

 Key-In TAKS attendance

21.    

Make copies of withdrawal information.

22.    

Comply with direction and instruction from supervisor and performs other tasks and assumes such responsibilities as may be assigned.

23.    

Maintain positive and cooperative working relationships with colleagues and others in the conduct of district business and demonstrates team work in daily activities.

24.    

Is prompt, timely, and thorough in completing assignments and attending to details accurately and efficiently.

25.    

Meet attendance standards and complies with notification procedures for absences.

26.    

Provide complete and accurate information in the conduct of district business.

27.    

Maintain confidentiality in the conduct of district business.

28.    

Comply with district policies, as well as state and federal laws and regulations.

29.    

Adhere to the district’s safety policies and procedures.

30.    

Participate in staff development training programs to improve job performance.

31.    

Participate in meetings and special events as assigned.

 

EQUIPMENT USED:
Uses computer, typewriter, printer, copier, and calculator

WORKING CONDITIONS:
Mental Demands:
Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress.
Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer. Works with frequent interruptions.
 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.  10/08 sr